Job Advertisement: Attendance Officer

Daily Rate- Competitive

Location: West Yorkshire

Purpose of Role:
The Attendance Officer is a key member of the school’s administrative team, responsible for monitoring and managing student attendance records to ensure compliance with attendance policies and regulations. They play a vital role in promoting regular attendance and supporting the welfare and academic progress of students.

Key Accountabilities:

Attendance Monitoring and Reporting:

• Maintain accurate and up-to-date records of student attendance, including daily registers and absence reports.
• Monitor and track student attendance patterns and identify any issues or trends that may require intervention.
• Generate attendance reports and statistics for internal use, including analysis of attendance data and trends.

Attendance Improvement Initiatives:

• Implement and manage strategies and interventions to improve student attendance rates, working collaboratively with school staff, parents, and external agencies.
• Conduct home visits and follow-up communication with parents/carers to address attendance concerns and provide support where necessary.
• Organize and facilitate attendance-related meetings, including attendance panels and support groups.

Regulatory Compliance:

• Ensure compliance with statutory requirements and regulations regarding student attendance, including reporting absences to relevant authorities and agencies as required.
• Maintain accurate records of authorized and unauthorized absences, including medical notes and parental consent forms.
• Support the school’s efforts to address persistent absenteeism and truancy through appropriate interventions and enforcement of attendance policies.

Data Management and Administration:

• Input and update student attendance data in the school’s management information system (MIS) accurately and promptly.
• Assist with the administration of student admissions, transfers, and withdrawals, including updating student records and liaising with relevant departments.
• Provide administrative support for school events, meetings, and activities as required.

Communication and Engagement:

• Liaise with parents, carers, and external agencies to communicate attendance-related information and support initiatives to improve attendance.
• Collaborate with teaching staff, pastoral teams, and external agencies to identify and address barriers to attendance and engagement.
• Promote the importance of regular attendance to students, parents, and the wider school community through communication and awareness-raising activities.

Personal Attributes Required:

Qualifications:

• Relevant administrative or educational qualifications (e.g., NVQ in Business Administration, Education) desirable.

Experience:

• Experience in a similar administrative or attendance-related role within an educational setting is advantageous.
• Familiarity with school attendance policies, regulations, and procedures is desirable.

Skills, Ability, Knowledge:

• Strong organizational and administrative skills, with the ability to manage data accurately and efficiently.
• Excellent communication and interpersonal skills, with the ability to engage with students, parents, and colleagues sensitively and effectively.
• Proficiency in using IT systems and software, including Microsoft Office (Word, Excel, Outlook) and databases.

Personal Qualities:

• Proactive and self-motivated, with the ability to work independently and as part of a team.
• Empathetic and approachable, with a commitment to supporting the welfare and educational attainment of students.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Resilient and adaptable, with the ability to manage challenging situations and conflicting priorities effectively.

This role offers an exciting opportunity to make a positive impact on student attendance and engagement, supporting the school’s commitment to promoting regular attendance and maximizing the educational opportunities for all students. The successful candidate will play a vital role in ensuring compliance with attendance regulations and supporting the welfare and academic progress of students.

This role offers an exciting opportunity to contribute to the smooth operation of a school’s administrative functions and support the wider school community. The successful candidate will play a vital role in ensuring the efficient and effective delivery of administrative services, contributing to the overall success of the school.

Application Process: If you are passionate about supporting the well-being of young people and meet the qualifications and requirements outlined above, please submit your resume by clicking the link below and include “Attendance Officer” in the subject line.

Join Our Team: Join us in making a positive impact on the lives of our students and their families. As an Attendance Officer, you will play a crucial role in creating a safe and nurturing environment where every student can thrive academically, socially, and emotionally. We look forward to welcoming you to our team!