Job Advertisement: Administrator

Daily Rate- Competitive

Location: West Yorkshire

Purpose of Role:
The Administrative Assistant plays a crucial role in supporting the efficient operation of a school’s administrative functions. They provide administrative and clerical support to ensure the smooth running of the school office and contribute to creating a positive and organized environment for staff, students, and parents.

Key Accountabilities:

Administrative Support:

• Perform general clerical duties, including photocopying, scanning, filing, and data entry.
• Manage incoming and outgoing correspondence, including emails, letters, and phone calls.
• Maintain and update school records, databases, and electronic filing systems accurately and efficiently.
• Assist with the preparation and distribution of school documents, reports, and newsletters as required.

Reception and Front Desk Management:

• Act as the first point of contact for visitors, parents, and students, providing a friendly and professional welcome.
• Manage the school’s main telephone line and direct calls to the appropriate staff members or departments.
• Handle inquiries and provide information to parents, students, and visitors in person, by phone, or via email.

Student Records and Registration:

• Assist with student admissions and enrollment processes, including processing application forms, maintaining student records, and updating student information systems.
• Coordinate student attendance records, including monitoring and recording absences and late arrivals.
• Support the administration of exams, assessments, and other student-related activities as required.

Financial Administration:

• Assist with financial administration tasks, such as processing invoices, receipts, and expense claims.
• Support the school’s budget management processes by maintaining accurate financial records and assisting with budget tracking and reporting.
• Assist with the administration of school fees, including invoicing, payments, and debt collection processes.

Event Coordination and Support:

• Assist with the organization and coordination of school events, meetings, and parent-teacher conferences.
• Prepare meeting agendas, take minutes, and distribute relevant documents as required.
• Provide logistical support for events, including room bookings, catering arrangements, and equipment setup.

Health and Safety Compliance:

• Support the implementation of health and safety procedures and policies within the school environment.
• Assist with the maintenance of health and safety records, including risk assessments and incident reports.
• Ensure compliance with relevant health and safety regulations and guidelines.

Personal Attributes Required: Qualifications:

• Relevant administrative or clerical qualifications (e.g., NVQ in Business Administration) desirable.

Experience:

• Experience in an administrative or office support role, preferably within an educational setting, is advantageous.
• Experience using office software and systems, including Microsoft Office (Word, Excel, Outlook) and databases.

Skills, Ability, Knowledge:

• Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively.
• Excellent communication skills, both verbal and written, with a professional and courteous manner.
• Attention to detail and accuracy in data entry, record-keeping, and document preparation.
• Proficiency in using office equipment such as photocopiers, scanners, and printers.

Personal Qualities:

• Friendly, approachable, and able to work effectively as part of a team.
• Reliable, punctual, and able to maintain confidentiality.
• Flexible and adaptable, with a positive attitude towards change and willingness to learn.
• Commitment to providing excellent customer service and support to staff, students, and parents.

This role offers an exciting opportunity to contribute to the smooth operation of a school’s administrative functions and support the wider school community. The successful candidate will play a vital role in ensuring the efficient and effective delivery of administrative services, contributing to the overall success of the school.

Application Process: If you are passionate about supporting the well-being of young people and meet the qualifications and requirements outlined above, please submit your resume by clicking the link below and include “Administrator” in the subject line.

Join Our Team: Join us in making a positive impact on the lives of our students and their families. As an Administrator, you will play a crucial role in creating a safe and nurturing environment where every student can thrive academically, socially, and emotionally. We look forward to welcoming you to our team!